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Coordination Meetings and Reporting

Design coordination meetings serve as checkpoints to ensure alignment among all technical teams and provide progress visibility for stakeholders.

1. Purpose of Coordination Meetings

  • Resolve design clashes and interface issues.
  • Review progress of pending deliverables.
  • Validate updates against the master schedule.
  • Capture design risks and action plans.

2. Meeting Formats

Coordination Meetings

3. Reporting Essentials

Each meeting should generate:

  • Minutes of Meeting (MoM) with clear action owners and due dates.
  • Design Coordination Report (DCR) summarizing design status by discipline.
  • Clash Detection Summary (using Navisworks, BIM 360, etc.).
  • Design Tracker Dashboard for graphical reporting.
“Meetings without follow-ups are conversations — not coordination.”