Purpose

The Budget section allows users to create, allocate, and manage financial budgets for different levels (Program, Project, or WBS, Activity, Tasks, Sub-tasks)

Navigation Path

Log in to the application →Go to Left Menu → Finance Module → Budget →Click Add Budget.

Steps to Create a Budget

1. Organization*

• Select the organization from the dropdown list.

2. Title

• Enter a descriptive budget title

3. Fiscal Period*

• Select the fiscal period from the dropdown.

(To configure Fiscal Period and Fiscal Year: Go to Settings → Company Settings → Finance Settings → Fiscal Year)

4. Fiscal Year

• Choose the appropriate fiscal year from the dropdown.

5. Budget Type*

• Select the budget type (e.g., Program Level, Project Level).

6. Initial Amount*

• Enter the total initial amount allocated.
  

7. Currency

• Select the currency for the budget.
  

8. Approver

• Choose the approver from the dropdown.
  

(Approvers can be added under Settings → Company Settings → Organisation → Approvers)

9. Last Date of Approval

• Select the approval deadline from the calendar.

10. Description

• Provide a detailed description of the budget.

Budget Relations

1. Budget Relationship – Select the relationship type from the dropdown.

(Configured in Settings → Company Settings → Finance Settings → Budget Relationship Types)

2. Parameters & Values – Choose predefined parameters and their corresponding values.

(Configured in Settings → Company Settings → Finance Settings → Budget Parameters)

Line Items

For each line item:

• Enter Title
• Select Cost Category
• Enter Amount*
• Select Currency*
• Define Order
• Upload Attachments*

Use the ➕ icon to add multiple line items.

Mandatory Fields

• Organization *
• Title *
• Budget Type *
• Initial Amount *
• Line Items *
  

Budget Dashboard View

After budget creation, the dashboard provides a visual and analytical view of budget performance through charts and graphs, including:

• Total Budget Allocation
• Total Expenses
• Remaining Budget
• Budget Utilization Rate
• Pending Approvals
• Budget vs. Actual Spending
• Budget Allocation by Category
• Pending vs. Approved Budgets
• Budget Utilization Over Time
• Top Budgeted Projects
• Budget Approval Trends
• Budget Relationships
• Budget Cost Breakdown

Export Functionality

Users can export detailed budget reports.

The system automatically sends the export file to the registered user’s email for security and accessibility.