Contractor Payment | OConstruction Help Center

The Contractor Payment module allows project and finance teams to manage, track, and record all financial transactions made to contractors.

It provides a structured way to handle payments against approved invoices, ensuring accuracy and accountability in project-related expenses.

This module helps maintain a transparent audit trail of every payment processed, supports multiple payment methods, and provides real-time updates on financial commitments and balances. It also assists in monitoring pending, approved, and completed payments, helping organizations manage their cash flow efficiently.

Navigation Path

Log in to the application.
Go to the left menu and click Contractor.
Click Payment.
Click Add Payment to create a new record.

Create Payment – Step-by-Step Instructions

1. Select Project – Choose the project for which the payment is being made.

2. Select Contractor – Select the contractor to whom the payment will be issued.

3. Select Invoice – Choose the linked invoice associated with this payment.

After selecting the invoice, the system automatically pre-fills important financial details such as:

Payment Due Date – Displays the date when payment is expected.
Invoice Amount – Shows the total invoice amount before tax.
Tax Amount – Displays the applicable tax on the invoice.
Sub Total – The total amount excluding tax.
Adjustment Amount – Displays any adjustments or deductions applied.
Total Amount – The total invoice value, including tax.
Total Tax Amount – Displays the total calculated tax.
Payment Amount – The actual amount being paid.
Currency Code – The currency in which payment is made.

4. Enter Payment Date – Specify the date on which the payment was made.

5. Enter Payment Method – Select the mode of payment, such as bank transfer, cheque, online payment, or cash.

6. Select Approver – Choose the authorized person who approved this payment.

7. Select Payment Made By – Specify the user who initiated or processed the payment.

8. Enter Transaction Number – Provide a valid transaction or reference number for tracking the payment in financial records.

9. Upload Attachments – Attach any payment confirmation documents, receipts, or bank slips for reference.

10. Enter Reference Note – Add any remarks or additional details relevant to the transaction.

Mandatory Fields

The following fields are mandatory for creating a payment:

Contractor, Invoice, Payment Date, Approver, Payment Made By, and Transaction Number.

Payment – Table Listing

Each payment record in the system displays the following details for easy tracking and management:

Actions – Options to View, Edit, or Delete the record.
Payment Reference Number – A unique system-generated identifier for the payment.
Payment Amount – The total amount paid to the contractor.
Project Name – The project is linked to the payment.
Contractor Name – The contractor who received the payment.
Payment Method – The mode used for the payment (bank transfer, cheque, etc.).
Payment Date – The actual date on which the payment was made.
Status – Displays the current status of the payments, such as Pending, Approved, Completed, or Canceled.

Payment KPIs (Key Performance Indicators)

The payment dashboard provides real-time insights into financial activities:

Total Payments Made – Displays the total number of payments recorded in the system.
Total Payment Amount – Shows the cumulative value of all processed payments.
Pending Payments – Indicates payments awaiting approval or clearance.
Average Payment Amount – Calculates the average value of all payments made.
Payments by Subcontractor – Provides a breakdown of payments grouped by subcontractor for better tracking and financial analysis.

Additional Features

Global Search – Quickly search payments using payment reference numbers, contractor names, or project details.
Sorting – Sort the payment list by date, amount, project name, or payment status for easier navigation and reporting.