A kickoff meeting is the formal start of the project execution phase — ensuring everyone is aligned on goals, roles, and expectations.

Purpose

• To review the project scope, objectives, and deliverables.
• To clarify roles and responsibilities among stakeholders.
• To communicate project schedule, risks, and quality standards.
• To set the tone for collaboration, accountability, and performance.

Agenda of a Kick-Off Meeting

• Introduction of key team members.
• Review of project scope and milestones.
• Discussion of constraints and success factors.
• Overview of reporting and communication structure.
• Review of safety, quality, and risk management procedures.
• Agreement on follow-up schedule and meeting frequency.

Output: Project Work Plan (PWP) — the guiding document for execution.

Components of a Project Work Plan

• Project Overview and Objectives
• Scope of Work and Deliverables
• WBS and Schedule Baseline
• Budget Summary
• Roles & Responsibilities
• Quality & Safety Standards
• Risk Management Plan
• Reporting and Communication Matrix